Associated entity returns

This information is for associated entities.

For more information, refer to Part 13A of the Electoral Act 1985 External link.

Lodging returns

The financial controller is responsible for lodging returns on behalf of an associated entity. Refer to our glossary for the definition of ‘financial controller’.

Half-yearly

Associated entities must lodge half-yearly returns within 30 days of the end of each half-yearly period.

During an election

During a general election, there are additional return lodgement obligations. In the year of a general election, associated entities must lodge a return for the month of January by 5 February. Following this are the high-frequency lodgements: returns must be lodged for every 7 day period until 30 days after polling day. These returns must be lodged within 5 days of the end of each 7 day period.

Information required

Returns must set out the following information:

  • Total amount received by the entity during the period (total receipts).
  • Details of gifts and loans received of more than $5,000 (indexed).

Refer to section 130ZO and regulation 23A of the Electoral Regulations 2009 External link for more information.

Receipts

Amounts received include all monies received from all sources including:

  • Gifts of money or goods.
  • Gifts in kind of goods or services.
  • Membership subscriptions.
  • Loans obtained.
  • Earnings from assets or investments.
  • Proceeds from the sale of assets.
  • Payments from Commonwealth or State authorities (including Special Assistance Funding payments).

Two or more amounts of more than $200 received from the same person during the financial year will be treated as one amount (section 130ZO(7)).

Gifts

Refer to our glossary for the definition of a gift.

Prescribed particulars

Additional details are required to be provided in the case of a gift or loan received from a trust, company or an association. The names of all trustees, members of the board or executive committee must be provided.  In the case of a company donor, there is an additional obligation to provide the names of any related bodies corporate. For more information, please refer to our Prescribed Particulars Guide on our Guides page.

Audit certificates

An audit certificate must be provided for every return lodged with the Electoral Commissioner (section 130ZV).

For returns relating to the designated period of an election, there are only 2 ‘bulk’ audit certificates required:

  • The first audit certificate must be lodged 7 days before polling day to cover all returns lodged up to that date.
  • The second audit certificate will cover all the remaining returns. The second audit certificate must be lodged on the day the last high-frequency return is due.

You may apply for a waiver of the requirement to provide an audit certificate if:

  • The return is a nil return.
  • The costs of compliance with the audit certificate requirement would be unreasonable.

Offences

Failing to lodge a return within the legislated timeframe is an offence for which the maximum penalty is $5,000.

Lodging a return which a person knows is false or misleading in a material particular is an offence for which the maximum penalty is $10,000.

For more information, refer to section 130ZZE.

Record keeping

In addition to return lodgement obligations, there are also record keeping obligations. Visit our Records and evidence page for more information.